Mission Alumni Grant Program

The Public Affairs Section (PAS) of the U.S. Embassy in Brazzaville, Republic of Congo is pleased to request proposals for funding under the Embassy’s Public Diplomacy (PD) Mission Alumni Grants program.  Please read and follow all instructions carefully.

Funding Opportunity Title:  U.S. Embassy Brazzaville PD Mission Alumni Grants
Funding Opportunity Number:
CFDA Number:  0000 – Public Diplomacy Programs for the Republic of Congo
Date Opened:  March 01, 2019
Submission Deadline: Rolling. Submissions are reviewed on a monthly basis the last Friday of each month.
Federal Agency Contact:  Alisande Ross
Email: pasbrazza@state.gov

Funding Opportunity Description

Purpose of Grant:  Mission alumni grants are for alumni of programs and exchanges sponsored by U.S. Embassy Brazzaville.  Mission alumni grant proposals must be: 1) Submitted by two or more Mission alumni; AND 2.) Address one or more of the following U.S. Embassy objectives:

  1. Help strengthen the bilateral relationship between the United States and the Republic of Congo;
  2. Support the diversification of the Congolese economy and the improvement of the business climate;
  3. Empower youth 35 years and younger with 21st century knowledge and skills.

Activities that are not typically funded include, but are not limited to:

  • Projects that do not have a plan for sustaining the activity or monitoring results;
  • Paying to complete activities begun with other funds;
  • Projects that contain the appearance of partisanship/support to individual or single party electoral campaigns;
  • International travel, unless specifically justified within the project;
  • U.S. citizen exchange programs with foreign countries;
  • Projects that include substantial fees for radio or TV broadcast; and,
  • Projects that are mainly designed to pay organizational salaries or to cover only logistical costs (e.g., room/chair rental, coffee breaks, refreshments, etc.).

Award Information

Funding Instrument Type:  Grant
Floor of Individual Award Amounts:  $1,000
Ceiling of Individual Award Amounts:  $2,500
Project and Budget Periods: Six months or less.

The U.S. Embassy Brazzaville Public Affairs Section reserves the right to award less or more than the funds described in the absence of worthy proposals or under such other circumstances as it may deem to be in the best interest of the U.S. government. All grants will be based on U.S. dollars.

Mission alumni grants projects must be completed in six months or less. The Public Affairs Section will entertain proposals for continuation grants funded under these awards, beyond the initial budget period, on a noncompetitive basis, subject to availability of funds, satisfactory progress of the projects, and a determination that continued funding would be in the best interest of the United States Government.

Eligibility Information

Proposals are encouraged from Mission alumni.

Proposal Submission and Deadline

Proposals should be submitted to: pasbrazza@state.gov
Proposal Language: English
Submission Deadline: Rolling

Complete proposal packages should include the following:

  1. Contact details (name, address, e-mail, phone number) of point of contact
  2. Description of group/individual capacity, education and/or professional experience
  3. Past Grants (U.S. Embassy and other sources), if applicable
  4. Project Justification/Needs Statement – why is this project necessary?
  5. Project Objectives – what does this project intend to do?
  6. Project Activities – what will be done in order to accomplish the objectives?
  7. Monitoring and Evaluation Plan – how will you evaluate success?
  8. Key Personnel – who will work on this project?
  9. Calendar of proposed activities – what are the phases of the project?
  10. Sustainability – how will the project’s impact continue after the project?
  11. Financial budget in USD– how will funds realistically be spent to conduct the planned activities in order to accomplish the project objectives?

Proposals should be submitted via email to the U.S. Embassy Brazzaville Public Affairs Section at the following email address:  pasbrazza@state.gov

Applicants requesting funding must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet. If your organization does not have one you may obtain one by visiting: http://fedgov.dnb.com/webform/displayHomePage.do.

Applicants must maintain an active SAM registration at www.SAM.gov with current information at all times during which they have an active Federal award or a proposal under consideration by a Federal awarding agency.

The U.S. Embassy may not make an award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements. There is no cost for these registrations.

Proposals are accepted in English. Please note that we cannot guarantee the return of original documents; copies should be provided, if appropriate.

Proposals must include a detailed budget in U.S. dollars. Applicants are encouraged to provide cost-sharing from additional sources in support of proposed projects; proposals should explain clearly other likely sources of funding or in-kind participation.  Please use the official currency exchange rate while developing your proposed budget.

Proposals are accepted on a rolling basis and assessed monthly. Proposals should:

  1. State the nature of the activity/project
  2. Include the key audiences and the estimated total number of participants
  3. Detail how the activity/project will include and/or reach intended audiences (i.e. women, youth, individuals with disabilities and other socio-economically disadvantaged participants)
  4. State the location and duration of the project
  5. Explain how the program will have a multiplier effect and be sustainable beyond the life of the grant
  6. Provide a traditional and/or social media plan for amplification and advertisement of the program activities and outcomes.
  7. Identify specific outcomes to be achieved by the end of the grant period.

Review and Selection Process

Each proposal submitted under this announcement will be evaluated and rated on the basis of the evaluation criteria outlined below.  The criteria are designed to assess the quality of the proposed project and to determine the likelihood of its success.  The criteria are closely related and are considered as a whole in judging the overall quality of a proposal.  Proposals will be reviewed on the basis of their completeness, coherence, clarity, and attention to detail.

Applicants must submit a full project description, including a detailed narrative that outlines the deficiency to be addressed, a plan of action, describing the scope of the proposed work and how it will be accomplished.  The narrative should be accompanied by a detailed budget that includes all program costs and clearly indicates the proposing organization’s cost-share and/or in-kind participation.

Proposal Evaluation Criteria:

Goals and Objectives – The project is likely to provide maximum impact in achieving the proposed results among the clearly identified target audience.  The proposed project should be well developed and respond to a specific need in the community while addressing one or more of the U.S. Embassy Brazzaville objectives outlined previously.

Strengths and Innovation – The proposal clearly describes the activities used to address the identified priority within the proposed time frame and articulates an innovative strategy or plan to reach the target audience.

Organizational Capacity – The organization has expertise in one or more of U.S. Embassy Brazzaville Mission objectives and demonstrates the ability to perform the proposed activities with appropriate personnel.

Sustainability – The proposed project addresses how the project benefits will continue to be realized on a long-term basis after the conclusion of the period of performance of the grant.

Budget and Budget Justification – The budget and narrative justification are reasonable in relation to the proposed activities and anticipated results and the plan for services is realistic.

Monitoring and Evaluation – The proposal realistically indicates how the project will be monitored and evaluated.

Award Administration

Award Notices:  The grant award shall be written, signed, awarded, and administered by the Grants Officer.  The Grants Officer is the U.S. government official delegated the authority by the U.S. Department of State Procurement Executive to write, award, and administer grants.  The assistance award agreement is the authorizing document and it will be provided to the recipient.

Anticipated Time to Award:  Proposals are accepted on a rolling basis.  Applicants should expect to be notified of the decision within 30 days after submission.

Reporting Requirements:  All awards issued under this announcement will require both program and financial reports on a frequency specified in the award agreement.  The disbursement of funds may be tied to submission of these reports in a timely manner.  All other details related to award administration will be specified in the award agreement.