Ambassador’s Special Self-Help Fund for the Republic of Congo

Application Instructions

U.S. Embassy Brazzaville 

I. PROGRAM DESCRIPTION

 

The Ambassador’s Special Self-Help Fund (SSH) helps Congolese community groups develop sustainable and self-sufficient projects that benefit entire communities. SSH grants in the Republic of the Congo have contributed to agricultural modernization, economic development, sanitation, women’s empowerment, improved learning conditions and access to safe drinking water. Each year, the Ambassador’s Special Self-Help Fund supports approximately five to ten projects with grants generally ranging from $5,000 to $ 10,000.

Grants from this program are awarded to non-governmental organizations and community groups for small development projects. The objective of this program is to encourage community participation and the use of local resources and expertise to improve the basic economic and social conditions of the local community.

II. INFORMATION ON FEDERAL GRANTS

 

Duration of the implementation period: 12 months.

Number of grants planned: Several grants will be awarded.

Total funding available: Grants can range from a minimum of $1,000 to a maximum of $10,000. The Embassy reserves the right to award less or more than the described funds in the absence of a valid application or in any other circumstance deemed in the interest of the United States Government.

Grant applications are accepted only once a year from 24 April to 31 May at the latest by 17.00.

Type of Funding: Economic Support Fund under the Foreign Aid Act

Closing date for registration: 31 Mai 2023

Estimated project start date: October 1, 2023

Type of financing instrument: Fixed amount

Project Implementation Period: The proposed project is expected to be completed in approximately 12 months.

This notice is subject to the availability of funding.

 

III. ELIGIBILITY INFORMATION

Local Congolese non-profit / non-governmental organizations working on community development and capacity building projects can apply for this funding. Preference will be given to projects that promote economic diversification, the empowerment of women and youth, the promotion of entrepreneurship and the promotion of English language skills.

The Embassy of the United States of America in Brazzaville encourages applications from first-time applicants and organizations located in all departments of the Republic of the Congo.

IV. APPLICATION AND SUBMISSION INSTRUCTIONS

Applicants can submit their applications via CongoGrants@state.gov  or send applications directly to the embassy contact point by email or in person.

The following documents are required:

1. Mandatory application forms

– SF-424 (Application for Federal Assistance – Organizations)

– SF424A (Budget Information for Non-Construction Programs)

– SF424B (Insurance for Non-Construction Programs)

2. Summary Page:

Cover sheet indicating the name and organization of the applicant, the date of the proposal, the title of the project, the proposed start and end date of the project and a brief description of the project objective.

3. Proposal:

The proposal should contain information in sufficient detail to ensure that anyone unfamiliar with the proposal understands exactly what the applicant wishes to do.

4. Supporting documentation:

DUNS number and registration on SAM.gov **

– Budgetary justification

– Letters of support from project partners or official letters of authorization, if required for project activities

– A list of the members of the organization with their names, titles and contact information

– Directions and a map showing the location of your project from the nearest town, if applicable

– Details of all project bank accounts

– Any other supporting documents deemed necessary

 

** Note: The U.S. Embassy in Brazzaville strongly recommends that potential applicants immediately confirm that their organization has a unique entity identifier (Dun and Bradstreet) (DUNS), and that registration in the SAM.gov system is active prior to your organization’s application. Please refer to the attached addendum, “Registration Steps for Foreign Organizations Receiving U.S. Assistance,” for information on how to complete all necessary procedures (DUNS, NCAGE, SAM.gov and Grants.gov). Contact the U.S. Embassy economic section, if you have any questions.

 

V.APPLICATION REVIEW INFORMATION

A selection committee will meet to determine which projects will be selected in using pre-established criteria to assess the merits of each proposal, which includes the following:

Alignment with criteria Alignment with the eligibility criteria of the Self-Help program

– Feasibility of project design

– Impact on the target group

– Organizational Capacity

– Sustainability / financial autonomy

– Past Performance

– Alignment with Embassy Brazzaville’s objectives to support economic diversification and improvement of the business climate, to empower women and youth and to promote entrepreneurship and to promote English language capacity.

If you are selected, your group will be officially informed and representatives of your group will be invited to attend a workshop, sign a contract agreement and participate in an awards ceremony. Funds will be available several weeks later.

 

VI. EMBASSY CONTACTS

If you have any questions or if you are ready to submit your application, please contact the U.S. Embassy economic section, at +242 06 612 2000, or by e-mail at the following address CongoGrants@state.gov.

VII. REGISTRATION STEPS FOR FOREIGN ORGANIZATIONS TO RECEIVE U.S. ASSISTANCE

Important note: Organizations physically located outside of the United States and Territories and wishing to do business (contracts/grants) with the U.S. government must first apply for a NCAGE code, followed by a DUNS number and complete the registration process in the Grant Management System SAM.gov. Applicants must complete these steps before registering on Grants.gov.

Please follow these steps to complete the necessary registrations to apply for and receive U.S. government assistance:

1. Registration on CAGE / NCAGE

NATO Commercial and Government Entity (NCAGE) codes are required for all foreign entities before starting a registration on SAM. Please note that the name, address and e-mail address of the organization must match the name, address and e-mail address you used to request your unique identifier (DUNS number). Please ensure that the alphanumeric characters, symbols, and spaces match in both systems during the registration process. Otherwise, you will receive error messages when requesting the NCAGE code. Organizations can submit a request for an NCAGE code using the NCAGE application tool at https:// https://eportal.nspa.nato.int/AC135Public/CageTool/home. Detailed instructions are posted on this site. For more information, call 1-269-961-4623 or e-mail NCAGE@dlis.dla.mil.

NCAGE registrations for foreign organizations may take up to 10 days (or more) to be finalized once an application has been received. Please plan accordingly.

2. Unique Entity Identifier (DUNS number)

All applicant organizations (foreign and domestic) must obtain a DUNS number. Foreign organizations that do not have a unique entity identifier (DUNS number) will need to visit the Dun & Bradstreet website at http://fedgov.dnb.com/webform/CCRSearch.do?val=1 to begin the process of obtaining a DUNS number. If further assistance is required, please send an email to:

SAMHelp@dnb.com. NOTE: The organization name, address and email information used to apply for the NCAGE code must match the name, address and email information used to apply for your Unique Entity Identifier (DUNS number). Please ensure that the, alphanumeric characters, symbols, etc. and spacing are the same in both systems during the registration process.

3. Registration on SAM.gov

Registration on SAM.gov is required for all candidates before registering at www.grants.gov. Candidate organizations can obtain assistance with registration on SAM.gov by using the following link: https://www.fsd.gov or by calling 1-866-606-8220 (U.S. calls) / or 1-324-206-7828 (international calls). PLEASE NOTE: The organization name, address and email address used to request the Unique Entity Identifier (DUNS number) and the NCAGE code must match what is used to request the SAM.gov validation. Please ensure that the alphanumeric characters and spacing is the same in both systems during the registration process. Otherwise, you will receive error messages when registering in SAM.gov.

Foreign organizations must have a DUNS number and a NCAGE code before completing the SAM.gov registration process. Please follow the instructions above to obtain each.

Note: If your organization is registered with SAM.gov and your status is NOT listed as ACTIVE, you will need to update your registration before submitting an application via www.grants.gov. SAM.gov requires all organizations (foreign and domestic) to register on an annual basis.

Grant applications are accepted only once a year from 1 to 30 May at the latest by 17.00.

 

4. Registration on Grants.gov

In order to apply for a grant on Grants.gov, your organization must complete the Grants.gov registration process. Registration can take three to five business days or up to two weeks if all steps are not completed in a timely manner. Please log on to http://www.grants.gov/web/grants/applicants/organization-registration.html for complete instructions on the registration process.

Foreign Registrations: Please ensure that you have obtained a NCAGE code, a DUNS number and an “ACTIVE” status in SAM.gov before registering in Grants.gov.

Any organization wishing to apply for Ambassador Self Help funds should complete the xyz forms and return them to the email address congogrants@state.gov.

SF424_2_1-V2.1 (PDF 265 KB), SF424A-V1.0 (PDF 322 KB) and SF424B-V1.1 (PDF 115 KB)

These forms can be found on-line at: Demande-dinscription-aux-fonds-dauto-assistance.pdf.